1. Definitions and Interpretation
In this Policy, the following; Lancing Sailing Club understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits its website, www.craigsailing.com and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
2. Information about us
Our Data Protection Officer details can be found on the committee page, you can contact them via email.
We are regulated by the Information Commissioner’s Officer for data protection.
3. What Does This Policy Cover?
4. What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5. What are my rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
b) The right to access the personal data we hold about you. Part 12 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 16 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 16 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way. For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 16.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
6. What data do we collect?
7. How do you use my personal data?
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:- Personalising and tailoring our services for you.- Communicating with you. This may include responding to emails or calls from you.- Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by emailing email@example.com with the subject line ‘Opt-out’.- Analysing your use of our website and gathering feedback to enable us to continually improve our website and your user experience. With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone and/or text message and/or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt out.
8. How long will you keep my personal data?
We will not keep your personal data for any longer than is necessary for light of the reasons for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):- Applications for adventures and vacancies will be retained for 12 months- Enquiries requiring products or services for 6 months- General enquiries for 6 months.
9. How and where do you store or transfer my personal data?
We primarily store or transfer your personal data in the UK and EEA. This means that it will be fully protected under the GDPR. We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR as follows. We use specific contracts with external third parties for the purposes of processing data. These contracts ensure the same levels of personal data protection that would apply under the GDPR. Where we transfer your data to a third party based in the US, this may be protected if they are part of the EU-US Privacy Shield. This requires that third party to provide data protection to standards similar to those in Europe. More information is available from the European Commission.
10. Do you share my personal data?
We will not share any of your personal data with any third parties for any other purpose, subject to one important exception. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
We may sometimes contract with the following third parties to supply certain products and/or services. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold for example.
- to communicate with you (including by post, phone, email and/or mobile messaging), such as to let you know about new features, offerings (including goods and services) on our Web pages and/or apps where you have consented for us to do so;
- to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
- to create an individual profile for you so that we can understand and respect your preferences;
for record-keeping purposes;
- to administer and provide services you request;
- to carry out market research so that we can in any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9. If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR, as explained above in Part 9. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority. prove the products and service we offer;
- to improve the quality of our service and security of our Web pages and/or apps;
- to understand your preferences so that we can improve the products and services we offer;
- in connection with targeting/advertising activities;
- to track the activity on the Site and our Web pages and/or apps;
- in conjunction with personal data legally obtained from third-party sources;
- in such way, as you may otherwise expressly consent to;
- to comply with legal and regulatory requirements; and/or
- for any other purpose that we may notify you from time to time.
11. How can I control my personal data?
In addition to your rights under the GDPR, set out in Part 5, when you submit personal data via our website or forms, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our marketing emails. You may also wish to sign up for one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you from receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receive.
12. How can I access my personal data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 16. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
14. Children’s Guidelines
As a sporting events provider, images can be captured within our premises, on our craft and/or any other of our events. If you visit to attend our event there is a chance that your image may be captured and stored in the event’s Image Material. CraigSailing CIC or its stakeholders may use the Image Material for communication and marketing purposes, in both printed and digital formats, including publication on our website, Facebook page or in other digital channels. If you do not wish your image to be used please contact us through the options stated in the “Contact Us” section 16 below.
16. How do I contact you?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following contact details:-
Email address: firstname.lastname@example.org